Manage All Accounts

The Manage All Accounts feature allows designated LabOnline administrator contacts at client sites to maintain LabOnline accounts for other designated contacts within their organizations. Users with this role are granted privileged access to LabOnline to reset passwords, unlock LabOnline log-ins, add/request new accounts, manage permissions, and deactivate LabOnline users within the designated organization. You can use this feature to control the users who can view data, receive final reports, and order tests for samples associated with the clients you manage. Granting permission at the client level means that the user has that permission for all samples associated with the client. Granting permission at the profile level means the user is restricted to samples associated with that profile within the client. Similarly, granting permission at the workorder level means the user is restricted to samples associated only with that workorder within the profile.

Note: Because LabOnline is customizable based on laboratory needs, some of the options referenced in the steps and images below may not be available or may be named differently. Direct any questions to your laboratory.

To manage a user's account, do the following:

  1. Click on your name in the user menu, which is located in the top right corner of most LabOnline pages, then select Manage All Accounts from the drop-down menu.

    The Manage All Accounts page displays all accounts that your role can manage.

    From this page you can:

    • view basic information for the accounts listed including, the name, sign in status, and names of clients the account can access
    • use the grid filter to hide any column, except the user name
    • highlight an account to remove it from the list
    • unlock an account if the Locked column indicates the account is locked.

  2. Click the User ID link to open the account for that user.

    From the User Account page you can:

    • view and edit account name, company and email details
    • view and edit user permissions
    • click New Scope to add permissions for a new client, profile, or workorder to the user account.
    • click Save to add the scope to the permissions list, then select the entry and choose its permissions settings.
    • Select an entry from the Permissions list and click Remove to remove permissions for the client, profile, or workorder from the user account.
  3. Click Save if you have made any changes.

Create a New Account

To create a new LabOnline account, complete these steps:

  1. Click on your name in the user menu, which is located in the top right corner, then select Manage All Accounts from the drop-down menu.
  2. Click New Account.
  3. On the New User Account page, enter the name of the user. Enter their email address, and then enter it again to confirm. The email address will be used as their unique User ID and can only be changed by the laboratory once the account is created.
  4. In the Client access drop-down, choose a client for which you want to grant the user permission. The drop-down list displays all clients that you have permission to administer. Click the add link to add another client.
  5. Click Save to save the new account. The user will receive an email with a link to log on and reset their password.
  6. The User Account page opens for the new user, allowing you to choose additional permissions settings.
  7. Click Save if you have made any additional changes.

Field Descriptions for Manage All Accounts

Manage All Accounts Grid

Column Details
User ID Unique User ID assigned to the account. Entries in this column are links to the User Account page.
Last Name User's last name.
First Name User's first name.
Last Sign In Date and time when the user last signed in.
Locked Displays 'Yes' when the Indicates account is locked. Accounts are locked after three unsuccessful sign in attempts as a security measure.
Client Access List of clients for which the account has access.

User Account Details

Accessed after clicking the User ID link on the Manage All Accounts grid.

Column Details
User ID Unique LabOnline generated User ID assigned to the account.
First name User's first name.

Middle name

User's middle name.
Last name User's last name.
Company name Name of the company who employs the user.
Email Client's email address of the user.

Permissions

The Permissions block is divided into two panels. The left panel contains a tree view of the user's access based on the user records and the right panel displays details of a selection from the tree in the left panel.

The tree levels are arranged as follows:

  • Top-level nodes display the client's name and indicate client-level access.
  • Second-level nodes are for profile access. They display the profile description or profile name when the profile has no description.
  • Third level nodes are for workorder access. They display the client's workorder ID if available or the lab workorder ID if the client ID is not available.

Granting permission at the client level means that the user has that permission for all samples associated with the client. Granting permission at the profile level means the user is restricted to samples associated with that profile within the client. Similarly, granting permission at the workorder level means the user is restricted to samples associated only with that workorder within the profile.

Each node in the tree displays up to four icons that indicate the user's access permissions within that scope. The icons are repeated in the right panel next to the corresponding field.

Icon Field Details
View data Grants access to view data. When view data permission is granted at the client level, this setting is inherited and the checkbox is disabled for all profiles and workorders associated with the client. Similarly, when this setting is not checked at the client level but is checked at the profile level, it is inherited for all workorders associated with the client.
Receive reports Grants access to receive final reports. When report permission is granted at the client level, this setting is inherited and the checkbox is disabled for all profiles and workorders associated with the client. Similarly, when this setting is not checked at the client level but is checked at the profile level, it is inherited for all workorders associated with the profile.
Order tests Grants access to order tests for the client or profile. When order tests permission is granted at the client level, this setting is inherited and the checkbox is disabled for all profiles associated with the client. This setting does not apply to workorder-level scope permissions.
Other access This indicates LabOnline special settings assigned to the user. For example, the user may receive invoices or collection supply shipments. The display appears below the settings panel as a comma separated list. Any entry in this list indicates that the profile or workorder scope record cannot be removed. Contact the laboratory to make changes to other access permissions.

New Account Grid

Accessed from clicking the New Account button on the top left of the Manage All Accounts grid.

Column Details
First Name User's first name.
Middle name User's middle name.
Last Name User's last name.
Company Name of the company who employs the user. For new accounts, this field defaults to your company name.
Email User's email address. This field becomes the User ID for the account and must be unique.
Confirm email User's email address.

Client access drop-down list

Client whose samples the user is permitted to access. The drop-down list contains the list of clients you are managing.

New Scope Pop-up Window

This pop-up window is accessed from clicking the New Scope button in the Permissions block at the bottom of the User Account details page.

Column Details
Scope drop-down list Type of account: Client, Profile, or Workorder.
Client Name drop-down list Name of the client, profile, or workorder whose samples the user is permitted to access.

See Also: